Intelligent Document Processing for Insurance

Insurance companies today are focusing their sights on:


Reducing costs


Increasing capacity


Enhancing experiences

Accomplishing these goals is no easy feat, in large part because insurance is a document-heavy industry. Especially for more complex risks, all major insurance processes involve the ingestion and understanding of volumes of documents— all of which are coming in from different sources in highly variable formats and types.

Manual processing of all these documents is time-consuming and labor-intensive, difficult to scale, and often contributes to a poor customer experience.

Intelligent document processing can conquer the challenges presented by unstructured data in multiple types of documents and help insurers streamline workflows across all major processes.

What Is Intelligent Document Processing?

Intelligent document processing uses a form of machine learning known as deep learning and natural language processing (NLP) to understand and process the data found in unstructured documents. It greatly reduces or even eliminates manual review of documents by automating document understanding.

Here’s a look at how intelligent document processing can help with:

  • Underwriting
  • Policy Management
  • Claims Processing
Intelligent Document Processing for Underwriting

Historically, underwriters have been saddled with the task of wading through a sea of unstructured documents, manually reviewing each one, extracting the necessary information from it, and transcribing it for use in their own analysis as well as further downstream systems.

Just a few of the many documents underwriters must handle include:

  • Loss run data
  • Proof of income
  • Medical records
  • Submissions forms
  • Tax returns
  • Invoices & estimates
  • Proof of identity
  • Payroll data
  • Policy documents
  • Marriage & death certificates
  • Proof of address
  • Annual reports

Manual document processing has consumed some of the most expensive time in insurance. Underwriters are highly trained professionals, highly compensated for their shrewd analysis of risks in policy writing. Forcing these skilled professionals to spend much of their time on manual data entry instead of practicing the art of underwriting is a poor use of resources.

Automating with an intelligent document processing solution provides insurers with a way to optimize their resources and free underwriters to focus on the customer and actual risk assessment rather than data entry.

Intelligent Document Processing for Policy Management

Underwriting is not the only process that can benefit from automation. Policy management is also a document-heavy process.

Insurance policies are living documents, meaning that they can change over time. For example, perhaps an insurer adds a rider to a policy or a policy-holder requests that the insurer adds a new person to the policy or changes the policy amount. Any changes to a policy would fall under the process of policy management.

Managing insurance policies includes such tasks as:

  • Quote creation
  • Policy cancellations
  • Preparation of loss run reports
  • Policy issuance
  • Policy renewals
  • Compliance checking
  • Policy updates
  • Policy binders
  • Customer service correspondence

Each of these tasks involves multiple documents, most of which are unstructured. Intelligent document processing can speed up workflows, freeing insurance personnel to work on higher-value activities.

This, in turn, contributes to a better customer experience, as insurance providers can devote more time to customer-centric work.

Intelligent Document Processing for Claims

Claims management is a huge undertaking for insurers. The sheer volume of documents included in claims processing is staggering. For example, consider the claims process for a bodily injury claim during a car accident.

Common documents the insurer will need to process an auto claim include:

  • Accident report
  • Telematics device data
  • Proof of insurance for all involved drivers
  • First responder report
  • Identification forms
  • Medical records
  • Litigation documents
  • Drivers licenses
  • Medical bills

Other types of claims such as healthcare claims or commercial policy claims can be even more complex and document-intensive.

Intelligent document processing streamlines the ingestion and understanding of critical documents in the larger claims process. It reduces the cost of manual processing and speeds up the payment of claims, enhancing the policy-holder experience at the same time.

Leverage the Instabase Platform for Intelligent Document Processing

The Instabase Platform provides a revolutionary approach to document processing. Instabase leverages deep learning technology and natural language processing, combined with low-code building blocks to help insurance organizations ingest, classify, split, enrich, validate, and push out relevant data to downstream systems in a structured format.

The Instabase Platform enables insurance companies to scale quickly, adding capacity for more business without adding the typically associated employee costs.

With Instabase, insurance organizations can:

  • Eliminate most of the costly, tedious manual review of unstructured documents
  • Free underwriters and other insurance professionals to perform more value-added tasks
  • Speed the delivery of excellent customer experiences by eliminating  process bottlenecks

Learn more about intelligent document processing for insurance in The Big Book of FSI Use Cases and be sure to check out our insurance solution page.