Instabase for the Public Sector
Agencies in the public sector handle large volumes of data that require manual processing and data extraction. Instabase helps to easily access data trapped in even the most complex and variable documents to automate end-to-end workflows.
Use Cases
How Federal Agencies Leverage Instabase
Supply Chain Management

Effective and efficient DoD supply chain management is critical for supporting the readiness and capabilities of the armed services. Delivering decisive advantages to our warfighters in a dynamic threat environment is critical for the success of DoD.

Instabase can access data from existing locations (emails, portals, data stores), digitize, extract and validate required data to then pass on to further downstream systems (e.g. CRM, Client Portals).

Maintenance Record Analysis & Mgmt

Given the complex documents involved, maintenance record analysis is slowed by human review requirements.

With capabilities to automatically split up document packets, digitize, extract and validate highly variable data from documents, Instabase can enable maintenance operators to focus on assessing risk and making decisions that expedite the manual efforts in use today.

Security Clearance Processing

Continuous monitoring and evaluation of current and prospective clearance holders is laden with a heavy document process including accurate records of tax filings, child support payments, bank accounts, and debts. 

Instabase can automatically extract information pertinent to security investigators while also automatically identifying conditions that require additional information or clarification from the applicant.

Intelligence Analysis

Quickly identifying critical pieces of intelligence for review is a manual process that requires valuable subject matter expertise time.

Instabase’s deep learning classification and natural language processing capabilities accelerate this process to quickly get critical information in the hands of decision makers.

Human Capital Management

Human Capital Management is a strategic priority for every agency that targets the processes surrounding an organization’s most vital asset — its people.  

Through automation in document understanding, Instabase can help teams provide efficient and prompt service to government employees and service members.

  • Subcategories: 
    • Service Member Health Assessment
    • Maintenance Record Analysis
    • Clearance Processing 
Contract Management

Contracts that outline terms and conditions of transactions, funding arrangements, and other deals often refer to specific FARs and other variables that can change over time. Manually comparing contract versions is time-consuming and costly.

Through powerful deep learning capabilities, Instabase can help contracting officers and legal authorities quickly and accurately review documents, reduce risks associated with contract changes that could impact the agency, and speed up the process of closing transactions.

Lockbox Automation

Federal agencies receive frequent payments and documents by mail and use lockbox services to help reduce expenses, improve cash flow and update their accounting systems quickly.

Instabase can automate the processing of the lockbox payments providing massive savings to the agency and citizens, and providing for a more efficient and effective system leveraging our deep learning capabilities and ability to handle highly variable document types.

Mailroom Automation

Large agencies inundated with physical mail, emails, web forms, faxes, and other forms of written communication need to leverage technology modernization to meet the citizens’ requirements. 

Instabase helps mailroom staff automatically classify incoming correspondence so they can quickly triage and prioritize the vital content. The platform digitizes, classifies, and extracts relevant information from unstructured documents, reducing errors and operational costs in the process.

Department of Defense
Supporting the warfighter & maximizing our services with operational readiness is critical for the success of a modernized Department of Defense (DoD). Today, vast stores of potentially valuable data are locked away in messy, unstructured documents, files, and data repositories. Instabase works with the DoD to quickly and intelligently unlock and leverage that data to accelerate mission and operational outcomes.
  • Supply Chain Management
  • Maintenance Record Analysis & Mgmt
  • Security Clearance Processing
  • Intelligence Analysis
  • Human Capital Management
  • Contract Management
  • Lockbox Automation
  • Mailroom Automation
Tax Processing Automation

Streamline the tax process to enable citizens to access the resources they need, speed up time-to-value, and improve the overall experience. 

Instabase enables automation of extraction from W-2 forms, 1099s, company returns, share certificates, credit reports, bank statements, legal documents, etc. The data is validated by checking multiple sources, public and private, for both the company and associated individuals to ensure compliance and regulatory adherence.

Benefit & Claims Management

Benefit and claims management involves a number of complex, highly variable, and often problematic documents laden with significant risks. It is a process heavily reliant on manual processing from functions across managerial, customer service, and administrators but where customer demands accuracy and speed.

With capabilities to extract complex data and tables from several unstructured documents, Instabase helps reduce the time that benefit and claims processors spend on costly manual processes and allows them to spend their time on more important mission-oriented tasks instead.

Fraud Detection & Verification

Efficiently helping agencies identify and mitigate fraud is a critical service to the citizen and taxpayers.

Instabase can automatically understand data from a wide variety of disparate data sources and document types, detecting and verifying fraudulent activities and help reduce the heavy manual burden on your agency employees.

The platform helps efficiently develop a workflow to identify the fraud, provide an excellent employee and customer experience, and bring an end to fraudulent behaviors in your agency.

Grants Management

Grants support critical recovery initiatives, innovative research, and many other programs that help fund ideas and projects to provide public services and stimulate the economy for our citizens. Unfortunately, the process is laden with massive document processing challenges that are inefficient and ineffective to run a process as paramount as this one.

Instabase finds, extracts, and summarizes information about prospective grantees from documents that are often hundreds of pages long. With Instabase, agencies can reduce the time spent on an assessment from hours to minutes, so administrators can make decisions more quickly and allow these critical initiatives to get underway.

Contract Management

Contracts that outline terms and conditions of transactions, funding arrangements, and other deals often refer to specific FARs and other variables that can change over time. Manually comparing contract versions is time-consuming and costly.

Through powerful deep learning capabilities, Instabase can help contracting officers and legal authorities quickly and accurately review documents, reduce risks associated with contract changes that could impact the agency, and speed up the process of closing transactions.

Lockbox Automation

Federal agencies receive frequent payments and documents by mail and use lockbox services to help reduce expenses, improve cash flow and update their accounting systems quickly.

Instabase can automate the processing of the lockbox payments providing massive savings to the agency and citizens, and providing for a more efficient and effective system leveraging our deep learning capabilities and ability to handle highly variable document types.

Mailroom Automation

Large agencies inundated with physical mail, emails, web forms, faxes, and other forms of written communication need to leverage technology modernization to meet the citizens’ requirements. 

Instabase helps mailroom staff automatically classify incoming correspondence so they can quickly triage and prioritize the vital content. The platform digitizes, classifies, and extracts relevant information from unstructured documents, reducing errors and operational costs in the process.

Federal Civilian
Efficiently transforming legacy processes inundated with manual operations that are time-consuming and brain-numbing is paramount to delivering better and more effective operations for both the employees and the citizens. Instabase is helping agencies transform the way they do business
  • Tax Processing Automation
  • Benefit & Claims Management
  • Fraud Detection & Verification
  • Grants Management
  • Contract Management
  • Lockbox Automation
  • Mailroom Automation
Application Processing

Agencies managing immigration processing and security clearances receive thousands of highly variable documents and data types, often in unstructured and unpredictable formats.

Instabase helps automate the processing of applications, transactions, legal documents, and payments all with varying degrees of instructions. This works to reduce not only the risk of fraud and error but also the manual processing across the federal government.

Contract Management

Contracts that outline terms and conditions of transactions, funding arrangements, and other deals often refer to specific FARs and other variables that can change over time. Manually comparing contract versions is time-consuming and costly.

Through powerful deep learning capabilities, Instabase can help contracting officers and legal authorities quickly and accurately review documents, reduce risks associated with contract changes that could impact the agency, and speed up the process of closing transactions.

Lockbox Automation

Federal agencies receive frequent payments and documents by mail and use lockbox services to help reduce expenses, improve cash flow and update their accounting systems quickly.

Instabase can automate the processing of the lockbox payments providing massive savings to the agency, and the citizens, and provides for a more efficient and effective system leveraging our deep learning capabilities and ability to handle highly variable document types.

Mailroom Automation

Large agencies are inundated with physical mail, emails, web forms, faxes, and other forms of written communication. 

Instabase helps mailroom professionals automatically classify incoming correspondence so they can quickly triage and prioritize the most important content. The platform digitizes, classifies, and extracts relevant information from unstructured documents, reducing errors and operational costs in the process.

Intelligence Analysis

Quickly identifying critical pieces of intelligence for review is a manual process that requires valuable subject matter expertise time. Instabase’s deep learning classification and natural language processing capabilities accelerate this process to quickly get critical information in the hands of decision makers.

National Security
Fuel the growth of your agency by unlocking the immense value trapped in highly complex documents across the intelligence and DoD services - including employee and contractor onboarding, operations workflows, foreign intel analysis, and claims processing.
  • Application Processing
  • Contract Management
  • Lockbox Automation
  • Mailroom Automation
  • Intelligence Analysis